Appendix B2
Toolkit for Legal Business Compliance.
While there isn’t a one size fits all organizational development and compliance, there are some key resources every organization should have saved in their favorites tab for reference. Below are links to a few of those city, state, and federal resources.
The Law:
- State Human Rights Law: https://www.nysenate.gov/legislation/laws/EXC/296
- State law intern protections: https://www.nysenate.gov/legislation/laws/EXC/296-C
- State law protections for “non-employees”: https://www.nysenate.gov/legislation/laws/EXC/296-D
New York State Division of Human Rights General Resources:
- DHCR Website: www.dhr.ny.gov
- Local Human Rights Commissions: https://dhr.ny.gov/human-rights-commissions
- File a Complaint: https://dhr.ny.gov/complaint
- Publications (General): Search | Division of Human Rights (ny.gov)
LGBTQ+ Community:
- LGBTQ Rights Handbook: https://www.yumpu.com/en/embed/view/sK50yQLWz8EVTSIP
- Resource Page: https://dhr.ny.gov/lgbtq
- Gender Expression Non-Discrimination Act (GENDA) Resources: https://dhr.ny.gov/genda
- Gender Guidance: https://dhr.ny.gov/system/files/documents/2022/04/nysdhr-genda-guidance-2020.pdf
- Health coverage for transgender NYers: www.dfs.ny.gov/consumers/health_insurance/transgender_healthcare
Sexual Harassment:
- Combating Sexual Harassment: https://www.ny.gov/programs/combating-sexual-harassment-workplace
- Sexual Harassment Prevention Training – State Requirement: https://www.ny.gov/combating-sexual-harassment-workplace/employers
- Proposed Sexual Harassment Model Policy for New York: https://www.ny.gov/sites/default/files/2023-01/SexualHarassmentModelPolicy2022Proposed.pdf
- General Guidance on Drafting Anti-Harassment Policy: https://www.eeoc.gov/employers/small-business/harassment-policy-tips
Pregnant Persons:
- The Pregnant Workers Fairness Act (Federal): https://nwlc.org/resource/pregnant-workers-fairness-act-making-room-pregnancy-job/
- PUMP for Nursing Mothers Act (Federal): https://www.dol.gov/agencies/whd/nursing-mothers/faq#:~:text=Under%20the%20PUMP%20Act%2C%20most,year%20after%20the%20child’s%20birth
Anti-Discrimination Provisions:
- Federal Anti-Discrimination Resources: https://www.eeoc.gov/employers/small-business/eeoc-resources
- General Guidance on Drafting Non-Discrimination Policy: https://www.eeoc.gov/employers/small-business/general-non-discrimination-policy-tips
- Guidance for Familial Status Discrimination: https://dhr.ny.gov/system/files/documents/2022/05/guidance-familial-status-employers.pdf
- Religious Discrimination in the Workplace Federal Guidance: https://www.eeoc.gov/laws/guidance/questions-and-answers-religious-discrimination-workplace#q13
- Guide to Racial Discrimination: https://dhr.ny.gov/system/files/documents/2022/05/nysdhr-racial-discrimination-guide.pdf
- Race Discrimination based on Hair (The CROWN Act): https://www.naacpldf.org/natural-hair-discrimination/
- NYC Guidance on Race Discrimination Based on Hair: https://www.nyc.gov/assets/cchr/downloads/pdf/Hair-Guidance.pdf
- NYC Guidance on Height and Weight Protections: https://www.nyc.gov/site/cchr/media/height-and-weight.page
Age Discrimination:
KEY DIFFERENCES BETWEEN FEDERAL, STATE, AND CITY AGE DISCRIMINATION LAWS (AS OF JULY 2020).
Persons with Disabilities:
- General Guidance on Drafting Reasonable Accommodation Policy: https://www.eeoc.gov/employers/small-business/reasonable-accommodation-policy-tips
- Americans with Disabilities Act: https://dhr.ny.gov/ada
- Disability and Reasonable Accommodations: https://dhr.ny.gov/system/files/documents/2022/08/nysdhr-employment-disabilities-2022.pdf
- Federal Reasonable Accommodations Guidance: https://www.eeoc.gov/laws/guidance/enforcement-guidance-reasonable-accommodation-and-undue-hardship-under-ada#leave
Whistleblower Protections:
- New York Labor Law Sec. 740: https://dol.ny.gov/system/files/documents/2022/02/ls740_1.pdf
- New York Whistleblower Protection Law: [ LINK? ]
- Federal DOL: https://www.dol.gov/general/topics/whistleblower
- Reporting: https://ag.ny.gov/whistleblower
Pay Equity:
NYS Department of Labor:
- DOL Website: https://dol.ny.gov/
- Workforce Protections: https://dol.ny.gov/workforce-protections
Fair Hiring Practices for Formerly Incarcerated Persons:
- NY Corrections Law Article 23-A Compliance Guide (written/researched by the CUNY Law School Community Economic Development Clinic): https://www.nelp.org/wp-content/uploads/N-Y-Correct-Law-Art-23-A-Employer-Guide.pdf
- Fair Chance Act (NYC Requirement Only but Recommended) https://www.nyc.gov/site/cchr/law/fair-chance-law.page#:~:text=The%20Fair%20Chance%20Act%20makes,into%20an%20applicant’s%20criminal%20record
Credit Discrimination:
- Federal Fair Credit Reporting: https://www.ftc.gov/legal-library/browse/statutes/fair-credit-reporting-act
- Stop Credit Discrimination in Employment Act (NYC Only but Recommended): https://www.nyc.gov/site/cchr/law/stop-credit-discrimination-employment-act.page#:~:text=The%20Stop%20Credit%20Discrimination%20in%20Employment%20Act%20(%E2%80%9CSCDEA%E2%80%9D),applicant%20or%20employee%20for%20the
- FAQs on Stopping Credit Discrimination (NYC Only): https://www.nyc.gov/assets/cchr/downloads/pdf/publications/CreditHistory_FAQ.pdf
Federal Leave Policy Recommendations via U.S. Equal Opportunity Commission (EEOC):
NYS Workers Compensation:
NYS Paid Family Leave (PFL):
- PFL Website: https://paidfamilyleave.ny.gov/
- Model Policy Language: http://docs.paidfamilyleave.ny.gov/content/main/forms/PFLDocs/pfl-model-language-for-employee-materials-2023.pdf
- PFL Insurance Providers: https://www.dfs.ny.gov/apps_and_licensing/health_insurers/pfl_carriers
- PFL Forms: https://paidfamilyleave.ny.gov/forms
- Costs & Deductions: https://paidfamilyleave.ny.gov/cost